Information on processing and protection of personal data by Brno University of Technology

Information on personal data controller

The personal data controller, i.e. Brno University of Technology with its registered office at Antonínská 548/1, 602 00 Brno, Czech Republic, Id. No.: 00216305, Tax Id. No.: CZ00216305, data box: yb9j9by, is a public higher education institution established through a law. In its activities, Brno University of Technology processes personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data, and repealing Directive 95/46/EC (General Data Protection Regulation). Brno University of Technology (hereinafter “BUT”) appointed Mgr. Lucie Schimmelová to be the data protection officer. You can contact the data protection officer at the registered office of BUT at Antonínská 548/1, 602 00 Brno, Czech Republic, or via e-mail: poverenec@vutbr.cz.

Information on the purposes of the personal data processing

The purposes of processing of personal data by BUT follow from the scope of activities of a public higher education institution specified by the Act on Higher Education Institutions. They include implementation of accredited study programmes and lifelong learning programmes, scientific, research, development and innovation, artistic or other creative work (hereinafter “creative work”), related administrative work and operation, additional activities and information and promotion activities.

Typical categories of individuals (data subjects) whose personal data are processed at BUT

Applicants for study, students, alumni, employees, external co-workers, customers etc.

Typical categories of processed personal data

BUT processes, for example, identification personal data, information about studies, information on qualifications and employment, information related to creative work, economic data, operational and location data and special categories of personal data (e.g. information on health status and trade union membership).

Legal grounds for personal data processing

The most common legal grounds for personal data processing by BUT are the fulfilment of legal obligations and performance of a contract. Other legal grounds for personal data processing consist in the data subject’s consent and BUT’s legitimate interest.

Transfers of personal data

In some cases, BUT may transfer personal data to a processor, recipient or a third party in accordance with the law, under a contract or on the basis of consent given by the data subject.

Duration of personal data processing

BUT processes personal data only for only for the necessary period of time related to the relevant purpose of processing. The period of time is specified by law or the BUT’s filing and shredding plan. After expiry of this period, the personal data are destroyed or archived.

Rights of data subjects and how to exercise them

A data subject has the right to request from the personal data controller (hereinafter also the “data controller”) access to personal data, rectification and erasure of personal data and restriction of processing. A data subject further has the right to object to processing and the right to portability of personal data.

A data subject can deliver the requests to exercise the rights specified in the preceding sentence in person to the filing department of BUT at Antonínská 548/1, 602 00 Brno, Czech Republic, or via electronic mail to epodatelna@vutbr.cz. The aforementioned request will be assessed and dealt with in accordance with GDPR and other applicable legal regulations.

A data subject has the right to lodge a complaint with the supervisory authority, i.e. the Office for Personal Data Protection, stating that the processing of his/her personal data violates GDPR. Contact details of the supervisory authority: Úřad pro ochranu osobních údajů (Office for Personal Data Protection), Pplk. Sochora 27, 170 00 Praha 7, Czech Republic, electronic filing: posta@uoou.cz .

Applicants for Study Students Alumni